CONSTITUTION AND BY-LAWS OF

THE MIDWEST AFRO-AMERICAN GENEALOGICAL INTEREST COALITION

(M.A.G.I.C.)

Amended August 2, 2003

 

 

MISSION STATEMENT:

The purpose of M.A.G.I.C is to promote genealogy and family history through the presentation of structured classes, exhibition of genealogies, guest lecturers and tours of agencies that are considered sources of genealogical interest.

ARTICLE I: NAME

The name of this corporation is The Midwest Afro-American Genealogical Interest Coalition (M.A.G.I.C.). The principal office of the Corporation is the state of Missouri shall be located in Kansas City, Missouri, County of Jackson. The Corporation may have other offices, either within or without the state of Missouri as the Board of Directors may designate or as the business of the Corporation may require from time to time.

ARTICLE II: PURPOSE

The purpose of this corporation is to associate its members in study and in efforts to advance genealogies and family histories through educational and cultural presentation of structured classes, exhibition of genealogies, guest lectures, and tours of agencies that are considered sources of genealogical knowledge.

 

ARTICLE III: MEMBERSHIP

Section 1.   Eligibility

Membership is open to the general public.

Section 2.   

Term of membership shall be from January 1 to December 31 of each calendar year.

Section 3.   

Effective July 1, 1994 dues for membership shall be $15.00 per person, $30.00 per organization per year.

a. After July 1, new membership shall be $7.50 per person for the remainder of that year

Section 4.   Classes of Membership

 

A.   There shall be three classes of membership, namely Active members, Active members in good standing, and Honorary members.

B.         Active members in good standing are those who have paid their dues for the current year on or before January 31 of the current calendar year.

C.        Active members are those who have paid their dues during the calendar year but after January 31.

            D.    Members not paying their dues for the current calendar year by June 30 will be removed from the active member roster.                                                    

E.    Honorary members are those who have rendered outstanding service to the organization, and are proposed by honorary membership to the Board of Directors in writing, with the endorsement of at least eight members. Their candidacy having been approved by the Board. Honorary members are exempt from annual dues for a specified period by the Board and shall be granted the privilege of attendance to all organization general meetings.

 

ARTICLE IV: OFFICERS

Section 1.    Officers of the organization shall be President, Vice President, Recording

Secretary, Assistant Secretary, Corresponding Secretary, Treasurer, Assistant Treasurer, and Historian.

 

Section 2.   Duties of Officers

A. PRESIDENT

The President shall:

1. Preside over all meetings of the organization.

2. Call special meetings and be responsible for additional special activities.

3. Be responsible for all activities, including those of active members.

4. With approval of the Board of Directors appoint standing committee chairpersons.

5. Be ex-officio member of all committees.

6. Ensure that the organization is represented by an elected officer at all public functions.

7. Be authorized to sign checks.

8. Appoint special and ad hoc committees as needed. Disband special or ad hoc committees once their function is completed.

9. Set up agenda for monthly general meetings and Board of Director meetings as needed.

10. Sign all contracts.

 

B VICE-PRESIDENT

The Vice-President shall:

1. Preside over meetings of the organization in the absence of the President.

2. In the absence of the President ensure that the organization is represented at all public events.

3. Serve as chairperson of the program committee.

C. RECORDING SECRETARY

The Recording Secretary shall:

1. Keep record of the activities of the organization.

2. Take minutes at all Board of Directors meetings and regular
meetings of the organizations as well as other meetings
designated by the President.

3. Keep accurate minutes and copies of agenda of each meeting.

4. Circulate, maintain and record the names of officers, chairpersons, members, and guests in attendance at each meeting.

5. Record and file the names and addresses of members, special committees, and of standing committees with chairpersons.

6. Preside over meetings in the absence of the President and Vice-President by calling the meeting to order and conducting it until a temporary chairperson is appointed.

7. Bring a copy of the constitution and by-laws to each meeting.

8. Sign all contracts.

9. Be authorized to sign checks.

D. ASSISTANT SECRETARY

The Assistant Secretary shall:

1. Serve in the absence of the secretary.

2. Serve as a member of the education committee.

 

E. CORRESPONDING SECRETARY

The Corresponding Secretary shall:

1. Write much of the organization's correspondence.

2. Read correspondence at meetings as requested by the
President.

3. Keep records of the names and addresses of members.

4. Send out call notices of Board of Directors and of special meetings, and amendments to be made as requested by the President.

5. Be responsible for sending benevolent correspondence to members or friends of M.A.G.I.C., this shall include, parents, children, and spouse; one benevolent per family if a monetary consideration.

6. Serve as a member of the membership committee.

7. Sort, Log and distribute correspondence to the appropriate society members.

 

 

 

F. TREASURER

The Treasurer shall:

1.      Be entrusted with the custody of the funds of the organization.

2.      Receive all moneys and deposit same in a bank of other institution designated by the Board of Directors.

3.      Make all withdrawals and disbursements by check.

4.      Issue checks for the operations of the organization upon authorization of the Board of Directors and upon receipt of documentation necessary for reimbursement.

5.      Keep a proper set of books and present a monthly Treasury report and mail an annual report to the membership.

6.      Serve as a member of the public relations committee.

7.      Keep record of paid memberships and dates paid.

 

               G. ASSISTANT TREASURER

                The Assistant Treasurer shall:

1.      Assist and perform in the absence of the Treasurer.

2.      Issue checks for the operations of the organization in the absence of the Treasurer.

3.      Be under the tutorage of the Treasurer.

 

                 H. HISTORIAN

                 The Historian shall:

1.      Be the custodian of all documents, artifacts, reports, official papers of the organization, and other such materials as designated by the Board of Directors.

2.      Collect photographs, news clippings, etc., which document the history of the organization.

3.      Maintain an achievement record of all members.

4.      Perform special assignments as designated by the Board of Directors.

5.      Store, maintain, catalog, and care for all books, publications, and other materials donated or bought by the organization.

6.      Report annually on the holdings of the organization.

7.      Serve as member of the constitution and by-laws committee.